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Courier Services

One of my most popular services is that of courier in the SF Bay Area and Sacramento. I review each of your documents (or visa application) and personally carry them (or occasionally use a courier in Sacramento) through the California Secretary of State's certification/apostille process in Sacramento or the Secretary of State's Branch Office in San Francisco, followed by authentication at the appropriate Consulate in San Francisco.

By far families are most interested in my "shepherding" their documents or visa applications and passports to either the Chinese, Vietnamese or Guatemalan Consulates in San Francisco so here's the scoop on that....

Consulates and Offices in San Francisco

Sacramento Secretary of State

Fee Schedule

How do I arrange for Courier Services?

 


Consulates and Offices in San Francisco

My fees for courier service are as follows:

Documents

$15.00 per document
($90.00 minimum for up to 6 documents)

Visas

$90 for one or two visas, or $35 each for the 3rd, 4th, etc.
(i.e. 3 visas are $105; 4 visas are $140, and so on.)

For your fee, I review your each document for proper notarization and certification. (I recommend you have your agency review each document prior to the certification and authentication process) I will notify you immediately if I have any concerns, then deliver them to the appropriate Consulate in SF.

San Francisco Consulates

Chinese Consulate

Authentication

Documents originating in Northern California (contact me regarding documents originating throughout California), Oregon, Washington, Nevada and Alaska must be authenticated at the San Francisco Chinese Consulate. If you have concerns about which Chinese Consulate or Embassy your documents need to go to please refer to Laura Morrison's website, www.asststork.com.

Fees for Authentication

$25 per document (non-commercial/business)-Regular turnaround time of 5 days
$50 per commercial/business document – Regular turnaround time of 5 days

Expedited service for documents is available for an additional $20 per document for overnight service (next business day is the fastest they will process documents) Documents that are mailed to the consulate will not be expedited and are processed in a minimum of 10 days. No expedited service on mailed in documents. NOTE: Visa applications MUST be presented in person - no mailed in visa applications.

Click here for an Authentication Application Form - G 1

Money Orders or Cashier's Checks (made out to the Consulate General of PRC-SF) Only - NO PERSONAL CHECKS.

Fees for Visas

Beginning May 1, 2003, visa applicants are required to come to the visa office for apply for a single entry visa. If an applicant cannot come personally, he/she may entrust a relative or friend or travel/visa agent to come to the visa office for application process.

Number of Entry

Validity

Duration

Visa Fee

--- U.S. Citizens ---

Single Entry
Double Entry
Multiple Entry
Multiple Entry

3 months
3 months
6 months
12 months

30 days each visit
30 days each visit
30 days each visit
30 days each visit

$140
$140
$140
$140

--- Citizens of Other Countries ---

Single Entry
Double Entry
Multiple Entry
Multiple Entry

6 months
6 months
6 months
12 months

30 days each visit
30 days each visit
30 days each visit
30 days each visit

$30
$45
$60
$90

Beginning September 1, 2013, please use the NEW 4-page Chinese Visa Application. Chinese Visa Application

Money Orders or Cashier's Checks  (made out to the Consulate General of PRC-SF) Only - NO PERSONAL CHECKS.

For detailed visa information please go to the Chinese Embassy website, www.china-embassy.org or the San Francisco Consulate website, chinaconsulatesf.org.

Vietnamese Consulate

The Vietnamese Consulate will authenticate or "legalize" adoption documents for documents originating anywhere in the United States. They have a good website at http://www.vietnam-embassy.org where you can download adoption forms.

Fees for Authentication

$50 per document
Regular service is approximately 2 weeks

$70 per document
Expedited service is approximately 4-5 days

$80 per document*
Priority expedited service is approximately 2-3 days

*This is the type of service I've been using for the past year.  Although not indicated on their website or available via phone, the SF Vietnamese Consulate accepts $80 per document to give your documents "Priority Expedited" service which generally takes 2 to 3 days.  The $70 per document 'Expedited' service sometimes is completed within this timeframe as well.

Timelines are never guaranteed by the consulate 

Money Orders or Cashier's Checks (made out to The Consulate General of Vietnam-SF) only - NO PERSONAL CHECKS

Guatemalan Consulate

Documents originating in Alaska, Northern California, Idaho, Oregon and Washington must be authenticated at the San Francisco Guatemalan Consulate. If you have concerns about which Guatemalan Consulate or Embassy your documents need to go to please refer to Laura Morrison's website, The Assistant Stork.

Fees for Legalization (authentication)

$10 per document

Payment to the Consulate General of Guatemala in the form of a money order or bank check. Generally the Guatemalan Consulate will legalize overnight. If you have an entire dossier it may be longer. There is no set timeframe for processing at the Guatemalan Consulate.

Please contact me for other San Francisco Consulates and visa processing services.


Sacramento Secretary of State

Main Office

California Secretary of State's (CSOS) main office in Sacramento maintains a database of all California Notaries, Public and County Officials. All documents may be certified/apostilled there for $20 per document.

Documents mailed in will be returned in 5 to 10 business days, or longer. The California Secretary of State's office (main or branch) accepts personal checks made out to the California Secretary of State. They have a very informative website at: http://www.sos.ca.gov/business/notary/authentication.htm.

Branch Offices

The California Secretary of State also has only one branch office in addition to the Sacramento office and that is in Los Angeles. However, the branch office does not maintain a database of Notaries Public, only County Officials. Therefore, while one may obtain certification/apostille for vital records (CA birth and marriage certificates, divorce decrees - documents signed by a County Official) documents that have been notarized by a California Notary Public must either go to the main office in Sacramento or first be county verified in the county where the Notary Public is registered before going to a branch office for certification/apostille.

State fees for certification/apostille at branch offices are the same as the main office in Sacramento:

$20.00 per document and an additional
$6.00 per notary/county official for documents
carried in on a while-you-wait basis.

The California Secretary of State's office (main or branch) accepts personal checks made out to California Secretary of State.

Note: If sending in documents, send to the Secretary of State's Main Office in Sacramento:

Notary Public Section
11th Street 2nd Floor
Sacramento, CA 95814

Fees for Courier Services to the Main Office of the CA Secretary of Stat in Sacramento ONLY (apostilles or certifications without country authentication):

$12/document
(minimum $72 for up to 6 documents)


Fees for Services
in and around San Francisco

1 STOP
in
San Francisco

*Authentication at SF Consulate
OR
*San Francisco vital record verification:

$15.00 per document
$90.00 minimum for up to 6 documents

2 STOPS
in
San Francisco

*Authentication at SF Consulate
AND
*San Francisco vital record verification:

see per-document fee above and add $50.00
($140 for up to 6 docs)

*Alameda, San Francisco, San Mateo, Santa Clara and other Bay Area Counties by arrangement. County verification fees are $12.00 per document.


How do I arrange for Courier Services?

If you would like me to provide courier service for your documents, please do the following...

1) Contact me by e-mail: jill@papermidwife.com, so that I can answer questions, decide on the best and most appropriate services for your needs, give you my mailing address and let you know my scheduling. (Mailing address may be different for different circumstances.)

2) For document processing (at San Francisco Chinese Consulate only) please include the following items in the following order in your package to me:

  • a money order or bank check made out to the Consulate General of PRC - SF for $25 per document for 5 day processing or $45 per document for overnight expedite processing. No $5 mailing fee is needed when I take in. The ‘money order, personal money order or cashier’s check’ needs to indicate that on the check
  • a personal check (or money order/cashier’s check) to International Adoption Dossier Services for $15 per document (with a minimum of $90 for up to 6 documents)
  • a completed authentication application form. One form for each prospective adoptive parent. Signed exactly like the signature in your passport.  http://www.chinaconsulatesf.org/chn/qianzhen/gzrz/P020131022179699252635.pdf
  • a photocopy of document owner's passport pages - prospective adoptive parents should submit BOTH passport copies (this is a requirement at the SF Consulate) If either prospective parent is a non USA passport holder, please include photocopy of 'green card' or alien registration number
  • original documents
  • photocopy of the documents in the same order as the originals (including the state certification pages and be sure stamps going from one page to another are copied)
  • return prepaid mailer (FedEx preferred) with your address as sender, clearing indicated account number or credit card number

3) For visa processing please include the following items in the following order in your package to me:

  • money order or bank check* made out to the Consulate General of PRC – SF for $140/visa 5 day processing OR $160/visa for overnight expedite processing – this is the fastest the consulate will issue a visas (the website may indicate same day but there is no same day processing)
    *must indicate on check that it is a ‘money order or cashiers/bank check)
  • a personal check (or money order/bank check) to International Adoption Dossier Services for $90 for one or two visa and $35 per visa for 3 or more visas
  • the actual passports. Blank visa pages? Non-USA passports? and will not expire for at least 6 months? US Citizen born in China? If so, please contact me for additional documentation. Be sure you have signed your passport if new.
  • application form for each traveler from http://www.chinaconsulatesf.org/chn/qianzhen/zgqz/P020130828366275572026.pdf
    Place inside individual passport
  • if traveler is under 18 years of age, please include photocopy of USA birth certificate
    Place inside individual’s passport
  • a passport-type photo (looking directly into the camera) stapled to the square indicating photo on the right upper side of form. Sign the form exactly as you signed your passport
  • an Invitation Letter or itinerary from travel agency
    Place outside and behind passports.
  • a photocopy of the roundtrip airline ticket and hotel reservation or itinerary confirmation.
    Place outside and behind passports.
  • return prepaid mailer (FedEx preferred) with your address as sender, clearing indicated account number or credit card number

4) Let me know when/if you are sending and tell me the tracking number.

Make sure to sign so the package can be left without a signature--it will be safe. This is particularly important if you use USPS Express, DHL, UPS or another carrier. If I have to pick up at the Post Office or other facility because the envelope "release signature" isn't signed, there will be a $35 charge and the process will be delayed.

2014 Jill S. Touloukian • all rights reserved